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Enterprise Content Management

Is Your Information an Asset?

With Enterprise Content Management, it can be!

Today, we’re flooded with information daily. In the fast-paced digitized business world, capturing, accessing, and organizing information on demand is crucial. Moving your data from a paper-based workflow to a digital one can help you to improve document organization, save time, money, and materials, and improve security and productivity.

What is Enterprise Content Management?

Enterprise Content Management (ECM) is a software platform that is an integrated system consisting of document management and workflow automation tools. The system works by reading and structuring the information contained in a document at its capture and then intelligently indexing it. The data is stored in a central, secure location and is easily searchable.

An ECM system allows you to enjoy an optimized digital workflow that can turn your information into an asset letting you take full advantage of your data to give you a competitive edge.

How does it help your business?

Enterprise Content Management refines and amplifies business processes on every level. When you partner with Proven IT, we work closely with you to develop better workflows. We start with an in-depth assessment of your business processes, workflows, and content creation and storage to create a solution specific to your company’s unique needs. Our solutions will work together with your existing systems to create a unified environment that will improve secure access to your business information.

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Common Challenges Managing Content

Enterprise Content Management can help with these common challenges.

Productivity Issues

Document management using manual processes can be time-consuming and error prone. With ECM, document management is enhanced by using automation.

Security Risks

Electronic Content Management can improve end-to-end security for your sensitive data. Data can be encrypted, and password protected to increase security.

Slow Processes

Workflows and manual processes using paper documents can slow down your business. ECM is easily searchable, shareable, editable, and tracked, speeding up the process.

Siloed Systems

With an Electronic Content Management solution, you'll streamline integration between systems and workflows and people to improve communication.


of poorly filed documents will never be found.


of workers need access to corporate documents on a mobile device.


of the workday is spent searching for information.

Proven IT Content Management Solutions

Applying a Proven IT enterprise content management solution will provide benefits including:

Productivity Gains

  • Centralized document storage means you can work from anywhere with an internet connection, at any time.
  • Documents can be shared, edited, collaborated on in real-time, and centrally stored for easy access.
  • No more time lost looking for paper documents – recall the document you need, when you need it, with a single mouse click!
  • Automate manual tasks for more accurate information.

Cost Savings

  • Enterprise content management can save labor by automating processes, thereby reducing costs.
  • Because content is centrally located, you’ll spend less time searching for documents, and time is money!
  • Digital documents do not require physical storage. Less physical storage means less real estate lost and lower storage costs.

Risk Mitigation

  •  Digital documents can be password protected only allowing access to employees who need it.
  • Digital information can add a layer of protection by using encryption when storing or transferring information over your network.
  • Sensitive data can be encrypted and stored offsite making business continuity in the event of a breach or natural disaster a priority.
Proven IT

Request a 30-minute discovery meeting to discuss your content strategy.

When you partner with Proven IT for Enterprise Content Management, you’ll not only enjoy the latest technology, but you will also benefit from our experienced, certified, professional technicians who prioritize your business and offer personal service.